MAJOR DUTIES OF THE OFFICERS

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President

Total time commitment - 10 hours per month

•    Presides over the Board of Directors meetings, the Annual Meeting, and any Special Meetings  
•    Works with Officers and Board to prepare the annual budget
•    Works with Board to address issues that arise
•    Signs Association checks as needed
•    Serves as an ex-officio member of all committees
•    Works in partnership with the association to make sure board resolutions are carried out
•    Calls special meetings, as needed
•    Assists Secretary in preparing agenda for meetings
•    Assists in conducting new board member orientation
•    Works with the Nominating Committee to recruit new board members
•    Acts as a spokesperson for the Association
•    Signs all contract agreements with vendors

•    Bank Account signer (if needed)

Treasurer

Total Time Commitment – 4 hours per month

•    Attends all Board meetings
•    Holds checkbook, writes checks
•    Works with Officers and Board to prepare the annual budget
•    Understand financial accounting for nonprofit organizations
•    Serves as financial officer of the Association
•    Creates and mails statements to all homeowners for annual dues
•    Collects and tracks payments of dues from each homeowner
•    Notifies the Board of any delinquent accounts
•    Manages collections process
•    Receives and pays invoices for all vendors and utilities 
•    Manages reimbursements for authorized expenditures 
•    Maintains and pays for Association insurance policy 
•    Maintains accounting records through Board approved accounting system
•    Files association tax returns by March 30th
•    Bank Account signer

•    Updates new owner's info in Payhoa (Change of Ownership)

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Secretary
Total time commitment – 10 hours per month

•    Attends all Board meetings 
•    Maintain all Board and committee records and ensure their accuracy and safety 
•    Proposes annual and special Board and Association meeting schedules for approval by the Board 
•    Takes minutes at meetings and reviews prior meeting minutes at Board and Association meetings 
•    Plans meeting agendas with the President and board members
•    Issues notices of meetings, posting on Google Calendar
•    Handles correspondence for the board, including notices and reminders to homeowners 
•    Keeps a roster of all homeowners, including email addresses for communication
•    Bank account signer

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Extended roles

Landscape Liaison 

Total time commitment – 4 hours per month

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•    Act as a point of contact between the homeowners and the landscaping business
•    Responsible for soliciting bids yearly

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Architectural Review Committee
Total time commitment – 4 hours per month

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•    Review architectural plans and designs submitted by property owners to ensure they meet established community guidelines and standards.

•    Provide feedback and recommendations to property owners and/or developers on design changes that may be needed to comply with guidelines and standards.

•    Approve or deny architectural plans and designs based on their compliance with established guidelines and standards

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Website/Owner's Portal Committee

Total time commitment – 2 hours per month

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•   Updates website and the owner's portal

•   Responsible for making sure info is updated and current